Are you looking for a proper authority letter format for the Haj Committee of India to authorize someone to collect your passport, tickets, and Haj kit on your behalf? Whether you’re unwell, traveling, or unavailable for any reason, the Haj Committee allows an authorized representative to collect these documents for you — provided you submit a properly written authority letter.
Print this form & take sign of cover head and take payment receipt & all documents copies.
In this article, we’ll guide you through:
- What is an authority letter for the Haj Committee?
- When is it required?
- Sample authority letter format (Downloadable & Printable)
- FAQs regarding the authorization process
What is an Authority Letter for Haj Committee of India?
An authority letter is an official document through which a Haj pilgrim authorizes another person to collect important documents such as the passport, flight tickets, and Haj kit from the Haj Committee of India, in case they are personally unable to do so.
It must be signed by the cover head (group leader) and submitted along with valid identification.
When Do You Need This Letter?
You may need this authority letter for the Haj Committee in the following situations:
- You are out of town or abroad.
- You are unwell or hospitalized.
- You have work or personal commitments.
- Any other situation that prevents you from visiting the Haj Committee office.
Sample Authority Letter Format to Collect Passport, Tickets & Kit
Here’s a ready-to-use authority letter sample for Haj 2025 or any upcoming year:
From:
(Cover No, Cover Head Name, Mobile No)
Date: [DD/MM/YYYY]
To,
The Chief Executive Officer,
Haj Committee of India,
Mumbai – 400001.
Subject: Authority Letter to Collect Passport, Tickets etc. under Cover Number Mentioned Above.
Respected Sir,
I hereby authorize [Name of Authorized Person] to collect passport, tickets, Haj kit, etc. on my behalf, as I am unable to collect the same due to personal reasons.
You are kindly requested to do the needful.
Thanking you.
Yours sincerely,
(Signature)
Cover No: []
Cover Head Name: []
Documents Required with Authority Letter
To avoid any issues at the collection center, ensure you attach the following:
- Photocopy of the Haj pilgrim’s government ID (Aadhaar/PAN/Passport)
- Cover number printout
- ID proof of the authorized person
- Signed authority letter (as shown above)
Tips for Writing the Authority Letter
- Use clear and formal language.
- Mention the cover number and name properly.
- Write on plain paper or print on letterhead if available.
- Include your signature and contact number.
Download Printable Format (PDF/Word)
You can create and download a printable authority letter for Haj passport collection using the sample format above. Many Haj websites or agents provide editable formats — make sure to verify from your State Haj Committee.
FAQs
Q1. Can a family member collect my Haj documents?
Yes, with an authority letter and proper ID proof, a family member or trusted individual can collect the documents.
Q2. Does the letter need to be notarized?
Not usually, but it’s best to confirm with your State Haj Committee.
Q3. What if I forget to send the authority letter?
Your representative may not be allowed to collect the documents without it.
Conclusion
Writing an authority letter for Haj Committee of India is essential if you’re unavailable to collect your Haj documents personally. Use the above format to ensure your representative can collect the passport, tickets, and Haj kit without hassle. Always double-check with your state Haj office for any additional requirements.